HCM 4012 W5 Assignment Internal Memos
HCM 4012 W5 Assignment Internal Memos
An internal memo is an effective way to reach many people in an organization quickly and efficiently. With a memo you can easily do the following:
- Clarify or analyze a subject.
- Make recommendations.
- Set reminders.
- Give instructions.
- Transmit materials.
- Make announcements.
- Issue reports.
- Ask for contributions.
- Request approvals.
The key to an effective internal memo is keeping it simple. Your message should be concise and delivered in an uncomplicated format that gets the message across clearly. An internal memorandum sample could be sending the results of a company-wide survey of the cafeteria lunches and the new, improved menu.
HCM 4012 W5 Assignment Internal Memos
How Do You Format an Internal Memo?
You can quickly create your memo template in Word or find an internal memorandum sample online. The heading of an internal memorandum has four key components. The first is the recipient or recipients of the memo, preceded by “TO.” The second is the source of the memo, preceded by “FROM.” The third is the date, preceded by “DATE” and the fourth component is the subject of the memo, preceded by “SUBJECT.”
You should use the recipients’ proper titles and names. For example, if Tom Maxwell is the chairman, then he should be listed as “Tom Maxwell, Chairman.” If there are too many names, you can use “All Staff” or “Department Heads” for the sake of brevity. You should also identify yourself as the source of the memo. Your name and title follow the heading “FROM.” You don’t have to sign off at the end of the memo but can add your initials next to your name as a form of authentication.