Benchmark – Electronic Health Record Implementation Paper
Sample Answer for Benchmark – Electronic Health Record Implementation Paper Included
Benchmark – Electronic Health Record Implementation Paper
A Sample Answer For the Assignment: Benchmark – Electronic Health Record Implementation Paper
Title: Benchmark – Electronic Health Record Implementation Paper
The introduction of electronic health records (EHRs) has brought significant changes in healthcare provision. For instance, EHRs has led to reduction in healthcare costs, improved provision of quality healthcare, increased health safety, and reduction in errors. Besides, EHRs ease the process of obtaining, organizing, examination, and presentation of health data for decision making process. This paper seeks to explore various questions relating to the roles of registered nurse during EHR implementation in the organization.
There are various information needed in healthcare database to track opportunities for care improvement. However, some of the key information that may be required includes the level of patient satisfaction. This information should be coupled up with patients’ feedback on the possible areas that the organization should improve to facilitate positive outcomes. This information is crucial in enabling the organization to determine the areas and manner of providing effective services to realize the diverse needs of clients (Waters, Edmondston, Yates & Gucciardi, 2016). The other important information in the database is quality of services offered to patients. The quality of care should aim at enhancing safety, recovery, cost-effective, and reduces chances of negative consequences. As such, such information should be used to inform care improvement. The other key information needed include the manner of prescription, tracking results, and referral tracking. Moreover, the process of patient appointments is also an important information that should be incorporated in the database. Since the organization should be ready to serve the patients anytime, incorporating information such as the time it takes from requisition of appointment to the actual appointment, the promptness of reminders, and canceled appointment is necessary in determining and improving how the organization responds to the patients.
Role of Informatics in Capturing this Data
The informatics plays a vital role in capturing the data by enabling a means of exchanging important healthcare data between the patients and healthcare providers to ensure positive health outcomes (Mehta & Pandit, 2018). The shared information within the interdisciplinary team ensures collaboration in healthcare provision. Further, informatics also ensures that patients are engaged in their care through joint decision-making. Moreover, informatics also plays a role in reduction of errors while utilizing the data collected by ensuring the establishment of standards of information to direct the understanding of every data category and its possible implication in healthcare.
Systems and Staff Needed in the Design and Implementation Process and Team
The required system in the EHR implementation process should be the ones anchored on the needs of the organization. The system should be easy to use and ensure greater flexibility in delivering health care. Besides, the system should facilitate interaction between the patients and healthcare providers. Overall, the systems adopted should be simple to use to ensure minimum possible efforts while implementing EHR and also improve the effectiveness of the system while being used. On the other hand, the needed staff in the design and implementation process includes nurses, physicians, administration, IT experts, and EHR lead team. The input of the staff is critical in the process of designing the EHR system by working collaboratively to ensure inclusion of better features in the system. In the implementation process, the staff is vital in determination of the system’s usability and its simplicity in use. Taken together, the staff is crucial in evaluation and success of the process.
Professional, Ethical, and Regulatory Standards needed in Design and Implementation of the System
The professional standards required in the design and implementation of the system include enhancement of safety of patients and positive patient outcomes. Besides, professionalism is required to ensure due procedure, accuracy, and effectiveness in collecting, documenting, storing, analysis, and reporting of data. Regarding ethical principles, the design and implementation of the system ought to ensure the security of the health data and also safeguard the privacy and confidentiality of the patients (Heart, Ben-Assuli & Shabtai, 2017). On the other side, the regulatory standards should also be taken into consideration while designing and implementing the system. The leading regulatory standards include the Health Insurance Portability and Accountability Act (HIPAA) Privacy Rule and the Health Information Technology for Economic and Clinical Health Act (HITECH). These regulations are crucial in safeguarding the privacy and confidentiality of the patient health records and in ensuring legal liability for failing to set standards.
How EHR Team Would Ensure that All Order Sets Are Part of the New Record
Ensuring that all order sets become part of the new record requires a multifaceted process. The first step in the process should be to ensure the establishment of a governance system. This step requires the creation of a small support group to help in communication and decision making to ease the management, integration, and customization of the project. The governance system may include any member of the staff. The next step is the planning stage where the hopes, objectives, and targets of all order sets are established. Besides, all the currently available order sets are amended and included into the new system in this phase. The subsequent step is development of a guide, which involves creation of an approach that ensures stability in vital aspects of order sets such as outline, sequencing, size, evidence, and naming (Peters & Khan, 2014). The final step is the engagement stage where all the pertinent stakeholders of the order set are called to review and acclimatize with the system.
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The communication of changes would require the use of simple communication techniques in the organization such as
organizing formal meetings with the employees to review the development, possible requirements, and potential changes to the implementation process. Other means of communicating changes include use of posters, follow ups, emails, and using the change lead team. The effective utilization of these communication techniques is crucial in creating awareness among the staff on the progress and also helping in thwarting or reduction in possibility of resisting the system by the staffs. Importantly, the management should ensure an environment that encourages free and open communication to enable the staff a better opportunity to contribute to the design and implementation process.
Measures and Steps to Evaluate the Success of EHR Implementation from Staff, Setting and Patient’s Perspective
There are several ways to evaluate the success of the EHR implementation process. Overall, the success can be evaluated through the manner of adopting the change process, reduction in errors, high level of staff satisfaction with the system, improvement in the efficiency of network and infrastructure, and the overall culture (Nordan et al., 2018). On the other hand, the steps that can be used to evaluate the success of EHR implementation include planning, determination of the return on investment, examining the efficiency of the system, and reviewing the quality of care after the implementation. Moreover, success can also be evaluated by determination of profitability of the EHR system by performing cost-benefit analysis. Other techniques of evaluating the success includes determination of satisfaction levels of patients and the healthcare providers using surveys.
Leadership Skills and Theories to Facilitate Collaboration with the Interprofessional Team and Provide Evidence-Based, Patient-Centered Care
The EHR implementation process requires various leadership skills to succeed. The skills include effective communication. Communication is key in any change process because it helps in keeping the stakeholders informed about the progress of implementation process. Besides, it ensures that stakeholders give their inputs freely and also voice their concerns about the EHR implementation process. The other leadership skill is technical aptitude to help in understanding the technical nature of the process and systems used in the implementation process. The project management leadership skills are also necessary to help the leader in evaluation of different deliverables. The leader should also have problem-solving skills to help in addressing controversies that may arise during the implementation process. Essentially, the designing and implementation of EHR systems involve employees with diverse understanding, knowledge, perspectives, and experience. This diversity increases the chances of controversies, which can only be addressed by a leader with exceptional problem solving skills.
On the other hand, the most appropriate leadership theories in this context include transformational leadership style. According to Mittal & Dhar (2015), this leadership style emphasizes on collaborative effort by the employees to realize a common objective. It motivates the stakeholders to take active part in ensuring the success of the project. Transformative leaders ensure success by inspiring their subjects to be creative in their endeavors.
Benchmark – Electronic Health Record Implementation Paper Conclusion
The implementation of an EHR system comprises several stages. The involvement of various stakeholders is particularly important as they will impact various facets of the process. Importantly, the facilitation of interprofessional collaboration through leadership theories is fundamental to the success of such a project.
2.3: Develop leadership skills to collaborate on interprofessional teams in the provision of evidence-based, patient-centered care.
5.2: Apply professional, ethical, and regulatory standards of practice in the provision of safe, effective health care.
One way informatics can be especially valuable is in capturing data to inspire improvements and quality change in practice. The Agency for Healthcare Research and Quality (AHRQ) collects data related to adverse events and safety concerns. If you are working within a practice setting to implement a new electronic health record (EHR) system, this is just one of the many considerations your team would need to plan for during the rollout process.
In a paper of 1,250-1,500 words, address the following questions related to the advanced registered nurse\’s role during this type of scenario:
1.What key information would be needed in the database that would allow you to track opportunities for care improvement?
2.What role does informatics play in the ability to capture this data?
3.Which systems and staff members would need to be involved in the design and implementation process and team?
4.What professional, ethical, and regulatory standards must be incorporated into the design and implementation of the system?
5.How would the EHR team ensure that all order sets are part of the new record?
6.How would you communicate the changes, including any kind of transition plan?
7.What measures and steps would you take to evaluate the success of the EHR implementation from a staff, setting, and patient perspective?
8.What leadership skills and theories would facilitate collaboration with the interprofessional team and provide evidence-based, patient-centered care?
You are required to cite five to 10 sources to complete this assignment. Sources must be published within the last 5 years and appropriate for the assignment criteria and nursing content.
Prepare this assignment according to the guidelines found in the APA Style Guide, located in the Student Success Center. An abstract is not required.
This assignment uses a rubric. Please review the rubric prior to beginning the assignment to become familiar with the expectations for successful completion.
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Lopes Write Policy
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Review your similarities. Did you forget to cite something? Did you not paraphrase well enough? Is your paper made up of someone else’s thoughts more than your own?
Visit the Writing Center in the Student Success Center, under the Resources tab in LoudCloud for tips on improving your paper and SI score.
Late Policy
The university’s policy on late assignments is 10% penalty PER DAY LATE. This also applies to late DQ replies.
Please communicate with me if you anticipate having to submit an assignment late. I am happy to be flexible, with advance notice. We may be able to work out an extension based on extenuating circumstances.
If you do not communicate with me before submitting an assignment late, the GCU late policy will be in effect.
I do not accept assignments that are two or more weeks late unless we have worked out an extension.
As per policy, no assignments are accepted after the last day of class. Any assignment submitted after midnight on the last day of class will not be accepted for grading.
Communication
Communication is so very important. There are multiple ways to communicate with me:
Questions to Instructor Forum: This is a great place to ask course content or assignment questions. If you have a question, there is a good chance one of your peers does as well. This is a public forum for the class.
Individual Forum: This is a private forum to ask me questions or send me messages. This will be checked at least once every 24 hours.
Important information for writing discussion questions and participation
Welcome to class
Hello class and welcome to the class and I will be your instructor for this course. This is a -week course and requires a lot of time commitment, organization, and a high level of dedication. Please use the class syllabus to guide you through all the assignments required for the course. I have also attached the classroom policies to this announcement to know your expectations for this course. Please review this document carefully and ask me any questions if you do. You could email me at any time or send me a message via the “message” icon in halo if you need to contact me. I check my email regularly, so you should get a response within 24 hours. If you have not heard from me within 24 hours and need to contact me urgently, please send a follow up text to
I strongly encourage that you do not wait until the very last minute to complete your assignments. Your assignments in weeks 4 and 5 require early planning as you would need to present a teaching plan and interview a community health provider. I advise you look at the requirements for these assignments at the beginning of the course and plan accordingly. I have posted the YouTube link that explains all the class assignments in detail. It is required that you watch this 32-minute video as the assignments from week 3 through 5 require that you follow the instructions to the letter to succeed. Failure to complete these assignments according to instructions might lead to a zero. After watching the video, please schedule a one-on-one with me to discuss your topic for your project by the second week of class. Use this link to schedule a 15-minute session. Please, call me at the time of your appointment on my number. Please note that I will NOT call you.
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Plagiarism is highly prohibited. Please ensure you are citing your sources correctly using APA 7th edition. All assignments including discussion posts should be formatted in APA with the appropriate spacing, font, margin, and indents. Any papers not well formatted would be returned back to you, hence, I advise you review APA formatting style. I have attached a sample paper in APA format and will also post sample discussion responses in subsequent announcements.
Your initial discussion post should be a minimum of 200 words and response posts should be a minimum of 150 words. Be advised that I grade based on quality and not necessarily the number of words you post. A minimum of TWO references should be used for your initial post. For your response post, you do not need references as personal experiences would count as response posts. If you however cite anything from the literature for your response post, it is required that you cite your reference. You should include a minimum of THREE references for papers in this course. Please note that references should be no more than 5 years old except recommended as a resource for the class. Furthermore, for each discussion board question, you need ONE initial substantive response and TWO substantive responses to either your classmates or your instructor for a total of THREE responses. There are TWO discussion questions each week, hence, you need a total minimum of SIX discussion posts for each week. I usually post a discussion question each week. You could also respond to these as it would count towards your required SIX discussion posts for the week.
I understand this is a lot of information to cover in 5 weeks, however, the Bible says in Philippians 4:13 that we can do all things through Christ that strengthens us. Even in times like this, we are encouraged by God’s word that we have that ability in us to succeed with His strength. I pray that each and every one of you receives strength for this course and life generally as we navigate through this pandemic that is shaking our world today. Relax and enjoy the course!
Hi Class,
Please read through the following information on writing a Discussion question response and participation posts.
Contact me if you have any questions.
Important information on Writing a Discussion Question
- Your response needs to be a minimum of 150 words (not including your list of references)
- There needs to be at least TWO references with ONE being a peer reviewed professional journal article.
- Include in-text citations in your response
- Do not include quotes—instead summarize and paraphrase the information
- Follow APA-7th edition
- Points will be deducted if the above is not followed
Participation –replies to your classmates or instructor
- A minimum of 6 responses per week, on at least 3 days of the week.
- Each response needs at least ONE reference with citations—best if it is a peer reviewed journal article
- Each response needs to be at least 75 words in length (does not include your list of references)
- Responses need to be substantive by bringing information to the discussion or further enhance the discussion. Responses of “I agree” or “great post” does not count for the word count.
- Follow APA 7th edition
- Points will be deducted if the above is not followed
- Remember to use and follow APA-7th edition for all weekly assignments, discussion questions, and participation points.
- Here are some helpful links
- Student paper example
- Citing Sources
- The Writing Center is a great resource